Scheduling Engine

Controlled Availability.
Boundless Flexibility.

The ultimate command center for professional availability, guaranteed to protect your time while offering guests the friction-free flexibility to meet you anywhere.

Scheduling Engine - main

The Open Door Trap

Scheduling Engine Pain
Just like leaving your front door open, an unbounded calendar lets chaos walk right in.
How it works

Strategic Availability Management

Oncehub secures your time and synchronizes your professional life through three core mechanisms.

Unified Hybrid Availability
Unified Hybrid Availability
Unify all work and personal calendars with location-based availability rules that define where meetings can happen—remote or in person, and by physical location when needed. This guarantees bookings only occur when—and where—you’re available.
Dynamic Participant Coordination
Dynamic Participant Coordination
Combine fixed and dynamically assigned hosts and co-hosts across one-to-one, group, and concurrent sessions. This guarantees the right experts are present while maximizing total booking capacity.
Precision Time Guardrails
Precision Time Guardrails
Enforce workload limits, mandatory lead times, and automated buffers—while independently controlling the booking window and visible time slots. This protects host capacity and guides guests to the right times with built-in urgency.
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Features & Benefits

Capabilities That Guarantee Time Mastery

Enforce precise control over availability, participants, and guest-facing time exposure.

Hybrid Multi Location Settings

Hybrid Multi-Location Settings

Define availability per meeting type for in-person, virtual, or phone meetings to support complex professional environments. This eliminates the friction of manual location coordination and ensures guests connect through your preferred channel.
Multi-Calendar Real-Time Sync

Multi-Calendar Real-Time Sync

Connect primary, secondary, and sub-calendars to pool your availability and eliminate the risk of double-bookings. This ensures your public availability is always an accurate reflection of your actual free time.
Flexible Multi-Host Scheduling

Flexible Multi-Host Scheduling

Schedule complex meetings using pre-assigned, dynamically selected, or mixed hosts and co-hosts from a team pool. This eliminates hours of internal coordination for panels, interviews, or client reviews.
Versatile Guest Configurations

Versatile Guest Configurations

Support single guests, group sessions with multiple attendees, or concurrent sessions for strategic overbooking. This provides the versatility to manage everything from 1-on-1 consultations to high-volume webinars from one interface. 
Workload, Buffer & Lead-Time Guardrails

Workload, Buffer & Lead-Time Guardrails

Enforce daily meeting limits, mandatory advance notice, and automated buffers before and after sessions. This prevents burnout, eliminates last-minute surprises, and ensures every meeting is properly prepared.
Guest-Facing Booking Windows

Guest-Facing Booking Windows

Control the visual urgency of your schedule by defining specific date ranges or timeslot spacing. This allows you to guide guest behavior and present your availability in the most professional and organized manner. 

Master Your Time
with Flexible, Coordinated Scheduling

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Use Cases

Who Wins with the Scheduling Engine?

See how different teams leverage the scheduling engine to drive results.

High-Ticket Sales Acceleration
Drive faster revenue by combining concurrent sessions with short, guest-facing booking windows. Concurrent sessions allow intentional overbooking during peak demand, while brief booking windows create visual urgency—together prompting prospects to commit quickly.
Sales
The Busy Service Professional
Stay in control of your schedule by combining strict daily workload limits, mandatory lead-time guardrails, and automated buffers before and after every session. Together, these mechanisms prevent back-to-back fatigue and ensure you arrive at every meeting fully prepared.
Experts
Hybrid Workforce Coordination
Define specific availability for in-person, virtual, or phone meetings to match your physical location each day. This ensures you are only booked for face-to-face sit-downs when you are actually in the office, eliminating the friction of manual location coordination.
Hybrid Teams

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