Meeting Distribution

The Ultimate Distribution Engine for Team Coordination

Resolve the complex coordination of balanced team allocation, booking efficiency, and physical resources. Our smart system ensures every host, co-host, and room is perfectly assigned and prepared, every time.

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The Unfair Share & Missed Opportunities

Meeting Distribution
Just like a disappointing pizza experience, you don’t want your scheduling process to fail—delivering neither team fairness nor maximum booking efficiency.
How it works

The Algorithmic Coordination Strategy

We replace manual coordination with three core mechanisms for intelligent assignment and resource management.

Dynamic Resource Allocation
Dynamic Resource Allocation
Utilizes high-level algorithmic rules to resolve meeting assignment at booking time based on pre-defined business logic. The system evaluates availability and assignment constraints to determine an optimal assignee for each request.
Simplify Complex Multi-Host Meetings
Multi-Host Orchestration Logic
Simplifies the coordination of complex, cross-functional sessions by synchronizing fixed and fluid participants. All participants and constraints are resolved within a single scheduling flow.
Integrate and Secure Physical Rooms
Integrated Resource Scheduling
Operates via a direct connection to your organization’s physical room directory. Room availability is evaluated and bound to the booking as part of the scheduling process.
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Features & Benefits

Capabilities that Guarantee Coordination

Leverage smart algorithms and integration tools to solve your biggest scheduling coordination challenges.

Team Creation and Filtering

Team Creation and Filtering

Define specific teams for distribution and filter those teams by user attributes during the scheduling process. This guarantees the guest is matched to the most relevant expert on the team based on real-time needs and available team capacity.
Intelligent Meeting Distribution

Intelligent Meeting Distribution

Implement round-robin distribution to evenly distribute meetings across all members of the team, or use maximum availability distribution to combine team availability and distribute meetings by priority. This maximizes client-facing booking opportunities while managing team equity.
Intelligent Meeting Reassignment

Intelligent Meeting Reassignment

Enable hosts or managers to reassign meetings within a team while ensuring the new host is a relevant resource for the booking. This maintains service quality and operational agility even after last-minute changes.
Flexible Multi-Host Scheduling

Flexible Multi-Host Scheduling

Easily schedule complex meetings by combining hosts and co-hosts that are pre-selected, dynamically assigned, or chosen on the fly. This eliminates hours of internal coordination for panel meetings or client review boards.
Automated Room Scheduling

Automated Room Scheduling

Sync with Microsoft 365 or Google Workspace room directory to enable Room Reservation During Booking and Room Availability Pooling per physical location. This automatically secures a suitable physical location, guaranteeing no double-bookings of physical spaces.

Optimize Team Distribution.
Simplify Resource Coordination.

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Use Cases

Who Wins with Smart Distribution? 

See how different teams leverage the ultimate distribution engine to drive operational results.

Sales 
Ensure equal lead distribution among SDRs (Round-Robin) or maximize customer-facing slots by pooling the availability of an entire team (Maximum Availability).
Sales Teams & Account Management
Recruiting 
Effortlessly schedule panel interviews by pre-assigning the hiring manager and dynamically selecting two available co-hosts from the interviewing team.
Recruiting
Professional Services & Consulting
Coordinate client onboarding meetings that require multiple experts and automatically reserve a specific project room based on the meeting's location.
Experts
Operations
Ensure that rooms, specialized equipment, and necessary team members are all booked and confirmed simultaneously, eliminating coordination emails.
Operations

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Scheduling engine

Controlled Availability.
Boundless Flexibility.

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