Phone Booking: Turn Missed Calls Into Scheduling Moments

Offer callers a natural, conversational path to schedule over the phone

experience
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Phone Booking in Action

Hear the difference: Listen to our phone booking demos

Busy Professional-demo
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Busy Professional

Stop missing calls and opportunities.  Forward callers to phone booking when you can't pick up.

Office Operations-demo
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Office Operations

Lighten the load on your office operations team. Transfer scheduling requests to phone booking.

Phone First Clientele- demo
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Phone-First Clientele

Let phone-first clients call to schedule. Provide a direct number for voice activated scheduling.

How It Works

Intelligent Voice Automation, Zero Complexity

Now that your booking page has a voice, all you need to do is share its number or forward the call to phone booking. No extra configuration required. 

Step 1

Select a Booking Calendar or Booking Hub:

Open your booking calendar or booking hub, and click on the Phone Settings tab.

Select a Booking Calendar or Booking Hub_
Step 2

Customize Your Greeting: 

Use the default welcome message or customize it for a branded, professional first impression.

Customize Your Greeting_ (1)
Step 3

Generate a Number:

Click on ‘Generate a phone number’, and that's it. Your booking page now has a voice and a dedicated phone number.

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step 4

Offer A Smooth Phone Booking Experience:

Invite callers to schedule over the phone by sharing the dedicated number or forwarding their call to Phone Booking.

Offer A Smooth Phone Booking Experience_ (1)

Never miss a call, never miss a booking.
Try phone scheduling today

You Can’t Always Answer the Phone When Opportunity Calls

Capture every opportunity with intelligent phone booking that turns common scheduling frustrations into seamless booking experiences.

Ensure no calls are ignored with an always-on phone booking experience

always on phone booking
missing important calls (1)

Automate the full scheduling cycle to 
free up your team's time

automate scheduling cycle
manual scheduling (2)

Let clients book easily with 
voice-activated scheduling 

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Use Cases

Automated Phone Booking 
Designed for the Way You Work

Whether you're a business owner or part of a busy team, phone booking acts as your office phone number, ensuring you provide top-tier service and capture every opportunity.

For Busy Professionals Serving Other Clients

1 The Challenge
You're not always available to answer your phone, but a standard voicemail just creates more work. You need a way to capture every opportunity, even when you're in a meeting or out of the office.
2 The Solution
Turn every missed call into a productive outcome with AI driven phone scheduling.
  • Forward unanswered calls to phone booking and empower clients to either schedule a meeting or leave a message
  • Fill your calendar effortlessly, trusting your automated booking process to provide the perfect scheduling experience for your clients
  • Receive your voicemails as written transcripts and summaries directly to your inbox, so you can keep track at a glance and respond on the go
For the Busy Professional on the Move (1)

For the Overloaded Office Operations Team

1 The Challenge
Your front desk is constantly interrupted by simple scheduling requests that clog your main phone line. This ties up your staff, preventing them from focusing on the high-value tasks that truly require a human touch.
2 The Solution

Take the scheduling burden off your front desk and automate your appointment booking.

  • Forward all scheduling calls to your Phone Booking assistant for a seamless, hands-off transfer
  • Guide callers through the entire booking process with a natural voice conversation
  • Free up your team to focus on the complex calls and high-value work that drives your business forward

For the Overloaded Office Operations Team (1)-1

For Businesses Serving a Phone-First Clientele

1 The Challenge
Your target audience prefers scheduling over the phone, but handling these calls manually is time-consuming, expensive, and impossible to scale without hiring more staff.
2 The Solution
Deliver the accessible phone experience your clients want, without the manual effort.
  • Share your dedicated Phone Booking number everywhere on your website, business cards, and email signature
  • Enable your clients to book appointments 24/7 through natural voice conversations
  • Handle hundreds of calls with the consistency of a dedicated team, allowing you to scale your business effortlessly
For Businesses Serving a Phone-First Clientele (1)

Never miss a call, never miss a booking.
Try phone scheduling today

Features and Benefits

Intelligent Scheduling, Built into Every Call

Phone Booking Is powered by the same robust scheduling logic you trust, ensuring every phone interaction is smart, efficient, and professional

Scheduling Across Time Zones (1)

Scheduling Across Time Zones

Eliminate time zone confusion and guarantee every meeting is set for the right time.

The intelligent phone booking feature automatically detects and converts time zones during the conversation, so your clients always book with confidence, no matter where they are.

Multiple Conversation Flows

Multiple Conversation Flows

Transform one phone number into a powerful front door for your entire business.

By connecting a number to a Booking Hub, your AI-driven phone booking acts as a smart directory, guiding callers to the right team or service calendar and creating a perfectly tailored scheduling experience.

Data Collection

Data Collection

Walk into every meeting fully prepared and informed.

Just like your online booking form, your automated phone booking assistant conversationally asks your most crucial questions, capturing all the necessary data before the appointment even begins.

Multi-Location Scheduling

Multi-Location Scheduling

Offer your guest multiple location options to choose from.

Just like your booking page, the phone booking feature can present callers with a selection of online and in-person meeting locations, seamlessly routing them to the correct available slots based on their choice.

Leave a Message

Leave a Message

Ensure every voicemail leads to a valuable, productive outcome.

When a caller isn't ready to book, phone booking offers the option to leave a detailed message, which is automatically transcribed and sent to you by email, guaranteeing you never miss an opportunity to connect.

Controlled Conversations

Secure & Controlled

Phone booking is designed for focused interactions, ensuring a smooth and strictly guided experience.

The AI feature is deactivated by default, and you can activate it only when you're ready.

Our AI operates within predefined guardrails, ensuring it cannot be trained or instructed to deviate from its purpose or engage in off-topic dialogue. This allows for a secure and private experience, so your clients get exactly what they need.

Ready to capture bookings from every channel?
Activate phone booking with zero effort and no added cost

Recommended Reads

Take a peek behind the scenes: Find out how Phone Booking can elevate your scheduling game and benefit your business

_ From Voicemail to Voice Scheduling_ A Conversation on the Why Behind Phone Booking 2-1

From Voicemail to Voice Scheduling: Interview with OnceHub CGTMO

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How to Create a Voice-Activated Booking Link: a Step-by-Step Guide

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The Best Voicemail Alternative in 2025_ Phone Booking (Harish) (1)

The Best Voicemail Alternative in 2025: Phone Booking

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