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Flexible

  • Scheduling for yourself

    Set up personalized meetings for you to meet with your customers. Each meeting can have its own unique settings, such as time frame and location.

  • Scheduling for others

    Coordinate personalized meetings for your team according to your organization's distribution and assignment rules. InviteOnce uses templates, resource pools, and panels to identify the optimal team members for each meeting.

  • Panel meetings

    Create personalized panel meetings for customers to meet with multiple team members simultaneously. When scheduling, customers will only see times when all panelists are available.

  • Resource pools

    Distribute bookings among a group of team members in the same department, location, or with any other shared characteristic. Each team can have its own distribution method.

  • Round robin

    Bookings are assigned to the next team member in line, ensuring an equal distribution among your team. When scheduling, only the designated team member’s availability will be displayed.

  • Pooled availability

    Combine the availability of multiple team members to provide customers the maximum number of time slots. Once a time is selected, the booking is automatically assigned to a team member.

  • Automatic time slot generation

    The InviteOnce algorithmic scheduling engine automatically selects preferred time slots based on the specific requirements of each meeting. This allows you to generate meeting invitations in a flash without having to sift through your calendar.

  • Time slot suggestions in email

    When sending a personalized scheduling invitation to a customer, you can embed suggested meeting times directly in your email. This allows your customer to select a time with a single click.

  • Automatic room reservation

    Reserve a room when scheduling. A specific room can be selected, or for wider availability you can dynamically reserve a room with specific characteristics.

  • Meeting templates

    InviteOnce allows you to create meeting templates that capture your organization’s requirements for each meeting type. Templates can be applied to new meetings with a click of a button and can be adjusted as needed.

Integrated

  • Calendar integration

    InviteOnce calendar integrations include Google Calendar, Exchange Calendar, and Office 365 Calendar. The integration retrieves real-time availability from all internal meeting participants' calendars. When a meeting is scheduled, calendar events are automatically created in all participants' calendars.

Compliant & Secure