Top 5 Things to Know About Managing Availability
Managing availability shouldn't stop at basic calendar blocks. This webinar covers five practical strategies to bring context — location, preferences, and team capacity — into how you manage your time and your team's schedules. From multi-location time slots to room directory syncing to capacity planning, you'll see how to move past one-size-fits-all availability and build a system that actually reflects how your team works.
What you'll learn:
- Assigning locations (video, phone, in-person) to individual time blocks instead of maintaining separate calendars per location
- Syncing with Google Workspace or Office 365 room directories for pooled room availability
- Understanding the difference between profile availability (your standard routine) and booking calendar availability (customized per meeting type, like VIP hours or round-robin)
- Blocking time with "busy" vs. "free" calendar events
- Setting date-specific overrides for temporary schedule shifts without touching your recurring hours
- Using booking-with-approval to review requests before they're confirmed
- Reading capacity planning reports to identify fully-booked calendars and adjust team availability
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